Did you know? Most virtual meeting applications offer options and features that can be configured to mitigate security risks. These best practices listed will help keep your virtual meetings secure.
- Only use company-approved applications
- Do not use an app not approved by your company. Ask your IT department to install the approved application.
- Password protect or randomize meeting ID’s to secure meetings
- This setting generates a unique password and Meeting ID for attendees. Each attendee receives an email including these details. This keeps the the meeting secure from unauthorized users.
- Enable and use the “Waiting Room” feature
- This will keep the meeting secure by not allowing participants to join until the host has joined. The host can then review and approve participants for admission to the meeting.
- Disable the “Join before host” option
- Hosts have control over the meeting settings and the participants admission.
- Disable “Allow Removed users to rejoin” option
- Keeps the meeting secure by ensuring participants stay removed and cannot rejoin.
- Disable file transfer
- File transfers may contain malware. Keep your network and devices safe by disabling this feature
- Consider Using the “Lock Meeting” function if available
- When all members are reviewed and allowed to attend. Lock the meeting to prevent uninvited guests from joining.
- Share Safely
- If you have the need to share your screen, make sure confidential information is not open, and close all applications you don’t need for the meeting.